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PromptReports.AI

My Prompts Guide

Learn how to create, organize, version, and test your prompts in PromptReports for optimal AI-driven report generation.

My Prompts Overview#

Your prompts are the foundation of intelligent report generation in PromptReports. The My Prompts section provides tools to create, organize, test, and iterate on your prompts. Access your prompts via Prompt Folders in the sidebar navigation.

Organized Folders

Group related prompts into folders for easy management.

Version Control

Track changes with full version history and rollback.

Playground

Test and iterate on prompts in real-time.

Prompt Folders#

Prompt Folders are the primary way to organize your prompts. Each folder can contain multiple prompts and can be shared with team members.

1

Create a Folder

Navigate to Prompt Folders and click "Create Folder". Give it a descriptive name and optional description.
2

Add Prompts

Within a folder, click "Add Prompt" to create a new prompt. You can also move existing prompts between folders.
3

Organize with Tags

Add tags to folders and individual prompts for additional categorization beyond the folder structure.
4

Set Permissions

Configure who can view, edit, or manage the folder. Options include private, team, or public.
Folder FeatureDescription
Nested FoldersCreate subfolders for hierarchical organization
Folder TemplatesPre-configured folder structures for common use cases
Bulk OperationsMove, copy, or delete multiple prompts at once
Access ControlGranular permissions per folder
Activity FeedSee recent changes across all prompts in a folder

Managing Prompts#

Each prompt in your library has several management options available.

Edit Prompt

Modify the prompt content, settings, and metadata.

Duplicate

Create a copy to use as a starting point for variations.

Favorite

Star prompts for quick access from your favorites.

Archive/Delete

Archive unused prompts or permanently delete them.

ActionKeyboard ShortcutDescription
EditEOpen prompt in editor
RunCtrl/Cmd + EnterExecute prompt in playground
DuplicateCtrl/Cmd + DCreate a copy of the prompt
SearchCtrl/Cmd + KQuick search across all prompts
SaveCtrl/Cmd + SSave changes to the prompt

Version Control#

PromptReports provides Git-like version control for your prompts, allowing you to track changes, compare versions, and rollback when needed.

Version History

View complete history of all changes to a prompt.

Compare Versions

Side-by-side diff view of any two versions.

1

Automatic Versioning

Every time you save a prompt, a new version is automatically created with a timestamp.
2

View Version History

Click the "History" tab in the prompt editor to see all previous versions.
3

Compare Versions

Select two versions and click "Compare" to see a side-by-side diff.
4

Restore a Version

Click "Restore" on any previous version to make it the current active version.

Prompt Variables#

Variables make your prompts dynamic and reusable. Define variables using double curly braces and fill them in at runtime.

Example: Prompt with Variables
text
You are a {{role}} expert helping with {{task}}.

Context: {{context}}

Please provide a detailed analysis of:
{{topic}}

Format the response as: {{format}}
Variable FeatureSyntaxDescription
Basic Variable{{variable_name}}Simple text replacement
Default Value{{name|default:"John"}}Fallback if variable is empty
Required{{name*}}Must be provided, cannot be empty
Multiline{{description:multiline}}Accepts multiline text input
Dropdown{{status:select["active","inactive"]}}Predefined options

Testing Prompts#

Before deploying prompts to production, test them thoroughly using the Playground and evaluation tools.

Playground

Interactive environment to run prompts with different inputs.

Evaluations

Batch test prompts against datasets for quality assurance.

1

Open Playground

Click the "Playground" tab or button from any prompt view.
2

Fill Variables

Enter values for all defined variables in the input panel.
3

Configure Model

Select the AI model, temperature, and other parameters.
4

Run and Iterate

Execute the prompt, review results, and refine as needed.
5

Save Successful Runs

Save good executions to your test dataset for regression testing.

Sharing & Collaboration#

Collaborate with team members on prompt development and share your best prompts with the community.

Team Sharing

Share folders with team members for collaborative editing.

Access Control

Set view, edit, or admin permissions per user.

Public Sharing

Publish prompts to the community template library.

Export/Import

Export prompts as JSON for backup or transfer.

Permission LevelCan ViewCan EditCan DeleteCan Share
ViewerYesNoNoNo
EditorYesYesNoNo
AdminYesYesYesYes
OwnerYesYesYesYes + Transfer

Prompt Library#

Access pre-built prompts from the community and official templates to jumpstart your work.

1

Browse Templates

Visit the Prompt Templates page to explore community and official prompts.
2

Preview and Test

View prompt details and test them in the playground before copying.
3

Copy to Your Folder

Click "Use Template" to copy a prompt to your folder for customization.
4

Customize and Save

Modify the copied prompt to suit your needs and save as a new version.
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