What is PromptReports.AI?

PromptReports.AI is an AI-powered platform that creates professional executive research reports in minutes. It provides market analysis, financial reports, and strategic intelligence customized for your business needs.

How does AI report generation work?

Our platform uses advanced AI models to analyze your input data and generate comprehensive research reports. Simply provide your topic or data, select a report template, and our AI creates a professional document with insights, analysis, and recommendations.

What types of reports can I create?

You can create market analysis reports, competitive intelligence reports, trend scanning reports, financial analysis, strategic assessments, and custom research reports tailored to your specific industry or topic.

Yes, we prioritize data security. All data is encrypted in transit and at rest. We do not share your data with third parties, and you maintain full ownership of all reports generated on our platform.

Report Builder

Create professional, data-rich reports with our intuitive drag-and-drop builder featuring AI-assisted content generation and dynamic visualizations.

What is the Report Builder?#

The Report Builder is PromptReports' core authoring environment for creating professional reports, analyses, and intelligence documents. It combines the flexibility of a rich text editor with the power of AI-assisted content generation, dynamic data visualization, and collaborative workflows.

Whether you're creating a one-time strategic analysis or building a template for recurring reports, the Report Builder provides all the tools you need to produce publication-quality output that can be exported to PDF, shared online, or integrated into automated workflows.

Designed for Professionals

The Report Builder is optimized for:

Strategy consultants delivering client-ready deliverables
Research analysts producing market intelligence
Business leaders creating executive briefings
Content creators building premium report products
Teams collaborating on complex research projects

Builder Interface#

The Report Builder interface is divided into several key areas:

Canvas Area

The main editing area where you compose your report using a block-based WYSIWYG editor with real-time preview.

Block Toolbar

Quick-access toolbar for inserting content blocks, charts, images, and AI-generated sections.

Style Panel

Control fonts, colors, spacing, and branding elements to match your organization's style guidelines.

Document Outline

Navigate complex documents easily with an auto-generated outline of sections and headings.

Content Blocks#

Reports are composed of modular content blocks that can be arranged, styled, and configured independently:

Block Type	Description	Use Case
Text Block	Rich text with formatting, links, and inline styles	Narrative content, analysis, recommendations
Heading Block	Section titles with automatic outline integration	Document structure and navigation
Chart Block	Interactive data visualizations with multiple chart types	Quantitative analysis, trends, comparisons
Table Block	Structured data with sorting and formatting options	Data summaries, feature comparisons, metrics
Image Block	Photos, diagrams, and screenshots with captions	Visual evidence, product screenshots, diagrams
Quote Block	Highlighted quotations with attribution	Expert opinions, customer testimonials, sources
Callout Block	Highlighted information boxes (tip, warning, info)	Key insights, recommendations, caveats
Divider Block	Visual separators between sections	Content organization and visual breaks
AI Block	AI-generated content based on prompts	Research summaries, analysis, recommendations
Embed Block	External content (videos, widgets, iframes)	Demo videos, interactive tools, external data

AI Content Generation#

The Report Builder integrates PromptReports' AI capabilities directly into the editing experience:

AI Writing Assistant

Generate drafts, expand outlines, or rewrite sections with AI assistance while maintaining your voice and style.

Smart Suggestions

Receive AI-powered suggestions for improving clarity, adding supporting data, or strengthening arguments.

Research Integration

Pull insights from your trend analyses, custom research, and data sources directly into your report.

Tone Adjustment

Transform content between executive summary, technical detail, or marketing-friendly styles.

Insert AI Block

Click the AI block button in the toolbar to add an AI-assisted content section to your report.

Write Your Prompt

Describe what content you need, including context about your audience, desired length, and key points to cover.

Select Data Sources

Optionally connect trend scans, research data, or uploaded documents for the AI to reference.

Generate & Refine

Generate the content and iterate with feedback. You can regenerate, edit manually, or ask for variations.

Convert to Editable

Once satisfied, convert the AI block to standard text blocks for final editing and formatting.

Maximize AI Quality

Provide specific context in your AI prompts. Include details about your target audience, the report's purpose, and any data or sources the AI should reference for best results.

Data Visualization#

Create compelling charts and graphs to illustrate your data and findings:

Bar & Column Charts

Compare values across categories with horizontal or vertical bar charts.

Line Charts

Show trends over time with single or multi-series line visualizations.

Pie & Donut Charts

Display proportional data and market share distributions.

Area Charts

Visualize cumulative trends and stacked comparisons.

Data Tables

Present detailed data with sorting, filtering, and conditional formatting.

Scatter Plots

Analyze correlations and distributions in your datasets.

All charts support data import from CSV, Excel, or direct data entry. Charts remain editable and will update automatically when source data changes.

Styling & Branding#

Customize your reports to match your brand identity:

Feature	Options	Application
Color Themes	Custom palettes, brand colors, preset themes	All charts, highlights, and accent elements
Typography	Font families, sizes, weights, line heights	Headings, body text, captions, and labels
Logo & Header	Custom logos, header layouts, page numbering	Cover pages, headers, and footers
Page Layout	Margins, columns, page sizes, orientation	Print and PDF export formatting
Templates	Save and reuse styling configurations	Consistent branding across reports

Brand Presets

Pro and Enterprise users can save brand presets that include logos, color schemes, fonts, and default layouts. Apply these presets with one click to maintain consistency across all team reports.

Collaboration#

Work together with your team on complex reports:

Real-Time Editing

Multiple team members can edit simultaneously with live cursors and instant sync.

Version History

Track all changes with full version history. Restore previous versions or compare changes.

Comments & Feedback

Leave contextual comments on specific sections for review and discussion.

Access Controls

Set viewer, commenter, or editor permissions for team members and external collaborators.

Export Options#

Share your finished reports in multiple formats:

Format	Features	Best For
PDF	High-fidelity export with all formatting preserved	Client deliverables, printing, formal distribution
Web Link	Interactive online version with analytics	Stakeholder sharing, public reports, embedded charts
Word/DOCX	Editable document format	Collaborative editing in Microsoft Office
PowerPoint	Slide deck generation from report sections	Presentation preparation
Markdown	Plain text with formatting	Developer documentation, GitHub integration
HTML	Web-ready export with embedded styles	Website integration, CMS publishing

Best Practices#

Create more effective reports with these guidelines:

Start with Structure

Outline your report sections before adding content. A clear structure helps readers navigate and ensures comprehensive coverage.

Lead with Insights

Put key findings and recommendations at the beginning. Busy executives often only read the first few pages.

Use Visuals Strategically

Charts should illustrate key points, not just display data. Every visualization should support a specific insight.

Maintain Consistency

Use consistent heading styles, chart colors, and terminology throughout. Inconsistency undermines credibility.

Include Action Items

End sections with clear recommendations or next steps. Reports that drive action are more valuable than those that just inform.

Review Before Sharing

Use the preview mode to check formatting, especially for PDF export. Have a colleague review for clarity and errors.

Common Mistakes

Wall of text: Break up long sections with visuals and callouts
Unlabeled charts: Always include clear titles, legends, and source citations
Missing context: Provide background for readers who may not have full context
No executive summary: Always include a summary for time-pressed readers

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